Office Assistant/Receptionist

Position Overview

Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, assisting managers and coworkers, requisition of supplies as well as additional clerical duties.

Essential Job Functions

• Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable.

• Greet and direct employees and visitors.

• Open gate for trucks and direct drivers.

• Enter receiving packing slips in inventory software.

• Assemble & distribute shipping packets.

• Printing Benefit booklet inserts and assemble packets.

• Answer general questions, direct accordingly.

• Provide and receive employment applications.

• Assemble orientation packets.

• Provide callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.

• Receive, sort and forward incoming mail.

• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).

• Assists in the ordering, receiving, stocking and distribution of office supplies.

• Assists with other related clerical duties such as photocopying, faxing, filing and collating.

Requirements

• High school diploma

• One year of administrative experience

• Microsoft Office (Word, Excel, Outlook)

   

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Position Type and Expected Hours of Work

This is a full-time position. Days of work are Monday through Friday.

NOTE: This job description is not intended to be all-inclusive and responsibilities/requirements may vary by plant. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.